Convert Microsoft Outlook Emails to PDF

Using Microsoft Outlook 2007 onwards

In Microsoft Outlook 2007 onwards, Nitro appears as a tab in the Outlook ribbon, allowing you to quickly create PDF files and change your conversions settings with just a few clicks.

To convert a single Email to PDF:

  1. In Outlook,double-click the Email you need to convert to PDF
  2. Click the Nitro Pro tab, and then click Create PDF
  3. Choose a location on your hard drive to save the new PDF file, and then click Save

NOTE: To create an archival standard PDF file, tick the Comply With PDF/A-1b checkbox in the Creation panel

To convert a single Email to a secure PDF:

  1. In Outlook,double-click the Email you need to convert to PDF
  2. Click the Nitro Pro tab, and then select the Apply Security checkbox
  3. Click Create PDF, the Create Secure PDF dialog appears
  4. Choose your desired security options and then click Create
  5. Choose a location on your hard drive to save the new PDF files, and then click Save

To convert a multiple Emails to PDF:

  1. In your Outlook inbox, hold down the Ctrl key and click to select the emails you need to convert to PDF
  2. Click the Nitro Pro tab, and then click From Selected Email(s)
  3. Choose a location on your hard drive to save the new PDF files, and then click Ok

To convert an entire folder to PDF:

  1. In your Outlook inbox, click once to select the folder that contains the Emails you need to convert to PDF
  2. Click the Nitro Pro tab, and then click From Selected Folder(s)
  3. Choose a location on your hard drive to save the new PDF files, and then click Ok

To change your PDF conversion settings:

  1. Click Advanced
  2. In the Settings, Optimization and View tabs, select the desired options
  3. Click OK