Watermarks and backgrounds

The watermarks tool lets you insert text, images, and other PDF files into one or more pages in a PDF document. You have full control over the position, size, opacity, and other properties of your watermarks, and you can save them for reuse. You can also import and export watermark profiles to share them with other people. Watermark profiles contain one or more watermarks or backgrounds.

Common uses of watermarks include:

  • Watermarks and backgrounds: Insert company logos and other marks to retain corporate identity across pages and documents

  • Show the status of a document: Apply an image as a watermark - such as Reviewed, Approved, and Draft - so your recipients know the status of the document you have shared.

To list all managed watermarks:

  1. In the Page Layout tab, in the Page Marks group, click Watermark. The Manage Watermarks & Backgrounds dialog appears

  2. See the Select profile section for a list of watermark profiles. Profiles can contain more than one watermark.

  3. To see all watermarks in a profile, click the + button beside the profile

To manage profiles and configure the Apply to document menu:

  1. In the Page Layout tab, in the Page Marks group, click Watermark. The Manage Watermarks & Backgrounds dialog appears

  2. See the Select profile section for a list of watermark profiles. Do any of the following:

    • To rename a profile, double-click on it, and enter a new name

    • To create a new profile, click New Profile. A new profile appears at the bottom of the Select profile list. Enter a name for the profile.

    • The order of this list determines the order of profiles in the Apply to Document menu. When you add a new watermark profile, it is added to bottom of the Select profile list, and inserted at the top of the Apply to document menu.

    • To delete a watermark profile, select a profile and click Delete

  3. To apply a watermark profile to your PDF document and close the The Manage Watermarks & Backgrounds dialog, select a profile, and click Apply.

To add a new watermark or background into a profile

  1. In the Page Layout tab, in the Page Marks group, click Watermark. The Manage Watermarks & Backgrounds dialog appears

  2. Select a profile in the Select profile list, and click Add. Select a type of watermark:

    • Text: enter text for your watermark

    • Image: use an image to use as a watermark or background for your pages

    • PDF: import a PDF file to use as a watermark or page background

  3. Configure properties for your watermark or background:

    • In the Watermark name field, enter a name for Nitro Pro to use in lists and menus. This name can be different to the text that appears in a watermark in your PDF document.

    • Specify whether it is an Overlay (on top of any content, such as text) or Underlay (in the background, behind any content)

    • Other options for the color, background, and placement of the watermark or background

  4. Click Save to add the new watermark or background to the selected profile

TIP: You can add multiple watermark and background objects into a profile.

To import or export a watermark profile:

  1. On the Page Layout tab, in the Page Marks group, click Watermark. The Manage Watermarks & Backgrounds dialog appears.

  2. Do one of the following:

    • To export a watermark profile, select a profile in the Select profile list, and click Export. Save the profiles as at a .nxp file

    • To import a watermark profile, click Import. When you import a .nxp file, the new profile is added to the end of the list of profiles

TIP: Images associated with a watermark profile are only referenced, and not exported.

To insert a watermark or background into your PDF document:

  1. On the Page Layout tab, in the Page Marks group, click the arrow under Watermark, and select Apply to document

  2. A menu lists all watermark and background profiles. Select a profile from the list to apply it to your PDF document

NOTE: If you insert a text-based watermark, it may not display properly if the recipient does not have the same font installed on their system. If you are unsure about what fonts your recipients use, use Standard fonts, such as Times-Roman, Courier, Helvetica or Symbol. For more information, see Embedded fonts.

To remove all watermarks and backgrounds from a document:

  1. On the Page Layout tab, in the Page Marks group, click the arrow under Watermark, and select Remove Watermarks from the menu

  2. A dialog asks you to confirm removal of all watermarks. Click OK.

TIP: To remove a particular watermark or background from a document, select it with the Edit tool, then right-click it, and choose Delete from the menu.